| COMARC/B | January | 2024 |
Retrospective data for serials relating to some types of the secondary authorship (e.g. editorship of a serial) are maintained separately from the shared bibliographic database. For that purpose a special database CORES.XX is maintained, namely for entering serials retrospective data; there is one record for each serial.
| FIELD/SUBFIELD | REPEATABILITY | ||
| 011 | ISSN | nr | |
| c | Internal continuing resource number | nr | |
| e | Valid ISSN | nr | |
| 200 | Title and statement of responsibility | nr | |
| a | Title proper | r | |
| b | General material designation | r | |
| h | Number of part | r | |
| i | Name of part | r | |
| 702 | Personal name – secondary intellectual responsibility | r | |
| a | Entry element | nr | |
| b | Part of name (not entry element) | nr | |
| c | Additions to name (not dates) | r | |
| d | Roman numerals | nr | |
| f | Dates | nr | |
| 0 | Time period | r | |
| 1 | Notes on time period | nr | |
| 3 | Authority record number | nr | |
| 4 | Relator code | r | |
| 7 | Researcher code | nr | |
| 8 | Institution/organization code | r | |
| 9 | Previous authority record number | nr | |
| 712 | Corporate body name – secondary intellectual responsibility | r | |
| a | Entry element | nr | |
| b | Subdivision | r | |
| c | Addition to name or qualifier | r | |
| d | Number of meeting | nr | |
| e | Location of meeting | r | |
| f | Date of meeting | nr | |
| g | Inverted element | nr | |
| h | Part of name (not entry element) | nr | |
| 0 | Time period | r | |
| 1 | Note on time period | nr | |
| 4 | Relator code | r | |
| 8 | Institution/organization code | nr | |
Records within the CORES.XX database contain fields for the identification of the serial and also fields for retrospective data. Fields 011 and 200 are used for the identification, and fields 702 and 712 are used for preparing bibliographies that contain retrospective data.
Subfields 0 - Time period and 1 - Notes on time period are added to fields which contents is gradually being changed. The first subfield contains time period for which data within field are valid, and the latter contains eventual notes on that time period.
If the author (person or corporate body) performs a certain function within different time periods, data relating to that activity is entered in a single field 702 or 712 in which subfield 0 is repeated. A single field 702 or 712 is also used when the author performs more functions within the same time period. In that case subfield 4 is repeated. Different relator codes within more time periods relating to one author require data entered into repeated fields 702 or 712.
This field is mandatory, and it is necessary for the identification and retrieval of the serial. Subfields 011e and/or 011c are entered. Data are entered according to rules being used for bibliographic description (see chapter 011 – ISSN).
This field is mandatory and it is required for the identification and retrieval of a serial. Subfields 200abhi are entered. Data are entered according to rules being used for bibliographic description (see chapter 200 – Title and statement of responsibility).
In this field data on the uniform heading is entered containing the name of a person consider to have secondary intellectual responsibility for a serial (e.g. editor, translator etc.).
Default value of the indicator 2 is set to "1", because the family name is most often entered in subfield 702a and the first name is entered in subfield 702b.
Subfields within field 702, which do not exist in bibliographic databases or which are used in a different way, are described below. For description of all remaining subfields see chapter 700 – Personal name – primary intellectual responsibility.
Time period is entered for which data within field is valid.
year1-year2
(Data within field are valid for the mentioned time period.)
year-
(Data within field are valid for the time period starting from the mentioned year onwards.)
year
(Data within field are valid for the mentioned year.)
Subfield 0 - Time period is repeatable, because data within field may be valid in different non-continuing time periods.
Notes may be entered when data on years entered in subfield 0 - Time period are not sufficient for the time period identification. Such notes help bibliographers to get their work done and they are not displayed in bibliographies.
Authority record ID number is entered for personal name into this subfield.
The code is entered to designate the relationship between the person named in the field and the bibliographic item.
The code list relating to this subfield contains only codes which are most important for serials:
| 130 | book designer |
| 340 | editor |
| 341 | member of editorial board* |
| 342 | guest editor* Person who edits a part of an issue of a journal that covers a certain topic. |
| 343 | field editor* |
| 344 | editor in chief* |
| 345 | responsible editor* |
| 346 | editor in chief and responsible editor* |
| 347 | member of editorial council* |
| 348 | president of editorial council* |
| 349 | technical editor* |
| 400 | funder/sponsor |
| 440 | illustrator |
| 540 | monitor/contractor |
| 600 | photographer |
| 730 | translator |
| 901 | reviewer* |
| 913 | author of resume* |
| 914 | resume translator* |
| 925 | consultant* |
| 926 | copy-reader* |
| 930 | editor of topical issue* Person who edits a complete topical issue of a journal. |
This subfield is generated when data from the CORES database is automatically synchronised with authority records selected to be deleted.
In the process of synchronising data, when field 702 is linked to the authority record which is selected to be deleted, valid authority record number is automatically entered in subfield 3; the ID of the "deleted" record is added to the subfield 9.
This field contains a uniform heading for the corporate body consider to have secondary intellectual responsibility for the publication.
Subfields within field 712 are described below which do not exist in bibliographic databases or which are used in a different way. For description of all remaining subfields see chapter 710 – Corporate body name – primary intellectual responsibility.
Time period is entered for which data within field is valid (see subfield 7020 - Time period).
Notes may be entered when data on years entered in subfield 0 - Time period are not sufficient for the time period identification. Such notes help bibliographers to get their work done and they are not displayed in bibliographies.
A record for a serial within the CORES.XX database should be retrieved by ISSN (011ec) or by title proper (200a). A record should be completed and saved into the database the same way as a record that should be saved into the bibliographic database.
If a record for a certain serial should not be found in the CORES.XX database, a record should be transferred from the shared bibliographic database. Data from the shared database have been now transferred into the retrospective database, namely subfields 011ec and 200abhi. The new record is now updated with missing retrospective data and then it is saved into the retrospective database.
New records can not be created within the serials retrospective database, because each new record for a serial should be entered in the bibliographic database first.
Except records from the bibliographic database, the software used for personal bibliographies will also include records from serials retrospective database.
A record from the serials retrospective database should be included in the personal bibliography only when there is a data entered in field 702 relating to the person the bibliography is preparing for; a data in subfield 0 - Time period must correspond to the time period the bibliography is preparing for.
011 ⊔⊔ e0570-8966 200 ⊔⊔ aArheološki vestnik 702 01 330281571 aKorošec bJosip 4340 81-008 01950-1958 (Josip Korošec was the journal editor from 1950 to 1958.) 702 01 31938275 aKastelic bJože 4340 702596 01959-1966 702 01 31938275 aKastelic bJože 4341 702596 01973-1983 (From 1959 to 1966 Jože Kastelic was the editor; from 1973 to 1983 he was the member of the editoral board. Field 702 should be repeated because of two types of authorship within different time periods.) 702 01 31513315 aGabrovec bStane 4340 700284 84-048 01960-1966 01968 (Stane Gabrovec was the editor from 1960 to 1966 and also in 1968.) 702 01 32283875 aDolenc Vičič bAndreja 4349 704622 81-008 02006- (Andreja Dolenc Vičič is the technical editor of the journal from 2006 onwards.) If the personal bibliography of Jože Kastelic should be prepared for the period which includes time periods from subfield 0 (e.g. from 1950 onwards), also Arheološki vestnik should be entered into bibliography. According to ISO format it appears as:
...
SECONDARY AUTHORSHIP
Editor
…
96. Arheološki vestnik. Kastelic, Jože (urednik 1959-1966, član uredniškega odbora 1973-1983). Ljubljana: Slovenska akademija znanosti in umetnosti, 1950-. ISSN 0570-8966.
…
011 ⊔⊔ e0352-1982 200 ⊔⊔ aAB 702 01 33197283 aKoželj bJanez 01998- 4730 4341 709810 (Janez Koželj is the translator and also the member of the editorial board of the journal from 1998 onwards.) 702 01 35079907 aLobnik bUroš 01999 4342 721512 1Gost. urednik za št. 143/144, julij 1999 (Uroš Lobnik was the guest editor only in one issue of the journal. That information is entered in subfield 1.) If the personal bibliography of Janez Koželj should be prepared for the time period, which includes time period from 1998 onwards, the journal AB should also be entered into the bibliography. According to ISO format it appears as:
...
SECONDARY AUTHORSHIP
Editor
…
4. AB. Arhitektov bilten. Koželj, Janez (član uredniškega odbora 1998-). Ljubljana: Društvo arhitektov, 1972-. ISSN 0352-1982.
…
Translator
...
15. AB. Arhitektov bilten. Koželj, Janez (prevajalec 1998-). Ljubljana: Društvo arhitektov, 1972-. ISSN 0352-1982.
…
712 01 aSlovenija bMinistrstvo za kulturo 4400 01994- (Ministry of Culture financially supports the issuing of the serial from 1994 onwards.) 011 ⊔⊔ e1580-8432 200 0⊔ aAgricultura 702 01 361027939 aPrevolnik Povše bMaja 02018- 4344 727890 83-209 (The publication of the Agricultura magazine issue was delayed, which is why the numbering year (2018) is entered in subfield 0 and not the publication year (2020) that is also printed on the magazine.) 011 ⊔⊔ e1424-8220 200 0⊔ aSensors bElektronski vir 702 01 3217520739 aTomažič bSimon f1987- 02023 4930 735420 83-107 1Urednik tematske številke "Intelligent soft sensors" (The topical issue was published in 2023. The selected articles discussing a certain topic were published in regular issues of the Sensors magazine between 2021 and 2023.)