Bibliographies – help

Bibliographies via SICRIS


Bibliographies via SICRIS can be prepared for researchers and experts who are registered with the Slovenian Research Agency (ARRS) as researchers and have a researcher’s code, provided that their bibliographic units are included in the COBISS.SI system. Bibliographic data is downloaded from the shared COBIB.SI database. An individual unit from COBIB.SI will be appropriately placed on the bibliography report if the record contains the basic bibliographic data (author, title, publication year, publisher, etc.) as well as the type according to the typology of documents/works and the researcher’s code (which must be entered to the CONOR.SI authority database). Bibliographies via SICRIS allow a display of representative and personal bibliographies, display of citations of bibliographic units whose records in COBIB.SI are linked with the records in WoS and Scopus, as well as records of evaluation of bibliographic indicators of research performance according to the methodology of ARRS.

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A representative bibliography of a researcher is a list of bibliographic units that a researcher wishes to present at a particular time. The list may contain up to ten bibliographic units selected by the researcher. The list of representative bibliographic units (the list of COBIB.SI-IDs) or a request for modification should be sent by e-mail to podpora@izum.si.

Personal bibliographies allow you to create different reports of bibliographic units of researchers from the shared COBIB.SI bibliographic database.

Citations of bibliographic records in COBIB.SI allow you to create different reports based on links between records in COBIB.SI and records in WoS or Scopus (citation by year, h-index, h-index with overview of citations by year) for researchers, organisations, groups, projects and programmes.

Evaluation of bibliographic indicators of research performance allows you to create bibliographies using the points awarding system according to the methodology of ARRS for researchers, organisations, groups, projects and programmes.

Data is entered to the shared COBIB.SI bibliographic database and to the CONOR.SI authority database by qualified librarians in libraries and in specialised information centres that are full members of the COBISS.SI system.

As a rule, researchers can choose which library or specialised centre will manage their personal bibliography. Records for bibliographic units are usually entered and edited by the library at the institution where the researcher is employed. If the institution does not have a library, researchers can choose a library that specializes in their field of research. In the library, researchers will receive specific instructions on what they must submit so that their personal bibliography can be updated.

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Personal Bibliographies


Personal Bibliographies allow you to create different bibliography reports for authors whose data has been entered to the CONOR.SI authority database and whose bibliographic units have been entered to the shared COBIB.SI bibliographic database.

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Data is entered to the shared COBIB.SI bibliographic database and to the CONOR.SI authority database by qualified librarians in libraries and specialised information centres that are full members of the COBISS.SI system.

As a rule, researchers can choose which library or specialised centre will manage their personal bibliography. Records for bibliographic units are usually entered and edited by the library at the institution where the researcher is employed. If the institution does not have a library, researchers can choose a library that specializes in their field of research. In the library, researchers will receive specific instructions on what they must submit so that their personal bibliography can be updated.

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Bibliographies of Serials


Bibliographies of Serials enable bibliographic units, classified by typology, to be displayed from the COBIB.SI shared bibliographic database.

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The display of bibliographic units from COBIB.SI for a particular serial publication is possible only on the basis of the international standard serial number (ISSN) that you have to enter in the appropriate checkbox (if, for example, you enter the number 0352-1982, which is the ISSN of the journal named Arhitektov bilten (Architect's Bulletin), the display will include all catalogued contributions from this journal).

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Reports parameters

These parameters will help you define the content and appearance of different bibliographies or reports (e.g. personal bibliographies, bibliographies of serials, research performance evaluation and citation reports). Some parameters appear in all bibliographies and reports, others only in certain bibliographies and reports.

  • Researcher's code or last name and first name more >>>


    For personal bibliographies via SICRIS bibliographic units can be displayed from the shared COBIB.SI database only on the basis of the researcher’s code, granted by the Slovenian Research Agency (ARRS), or on the basis of the registration code (e.g. for Slovenian researchers abroad), granted by IZUM (in the form 4xxxx). When the appropriate code and parameters are entered, it is automatically checked whether the researcher or author with the given code already exists in SICRIS, and their last name and first name are displayed next to the code.

    If you do not know the code, enter the last name and first name in the form as it appears in SICRIS. If you do not know the first name, you can enter only the last name. The form of the last name and first name may differ from the one that is used in the records for bibliographic units. You may enter characters with diacritical marks (e.g. Zagar Sime instead of Žagar Šime). Once the appropriate parameters are specified, it is automatically checked whether the last name and first name of the researcher or author is already entered in the SICRIS system. If it is, their code will be displayed, if not, a notification will appear. If several researchers or authors with the same last name and first name are automatically found, the correct person can be selected from the drop-down list according to their year of birth or field of research that appears next to the last name and first name.

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  • Last name and first name more >>>


    For personal bibliographies via COBISS ja bibliography can be displayed based on the last name and first name of an author whose data has been entered to the CONOR.SI authority database and whose bibliographic units have been entered to the shared COBIB.SI database. You can search by any form of the author’s last name and first name under which their works were published. Entering characters with diacritical marks in the last name and first name is mandatory unless the author published his/her works also under the name without the diacritical marks (e.g. Žižek Slavoj can be found also under Zizek Slavoj, as this name form also appears in publications).

    For authors who have been given the researcher’s code or registration code, this code can also be entered instead of their last name and first name. If the code has less than 5 digits, it must be entered with leading zeros (e.g. 01234).

    Instead of the last name and first name, the author’s uniform CONOR.SI-ID identification number from the CONOR.SI authority database can be entered (e.g. 147043 is the uniform identification number for the writer Ivan Cankar).

    When you also define other input parameters, it is automatically checked whether an author is already entered to the authority CONOR.SI database. If the author is not automatically found, a notification will be displayed. If the last name and first name were entered and several authors with the same last name and first name were automatically found, the correct person can be selected from the drop-down list according to the data that is displayed next to the last name and first name (e.g. year of birth, researcher’s code or registration code, other name, reference to the most common name form).

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  • From year more >>>


    This parameter will help you select bibliographic items from a certain year of publication onwards. Without this parameter, the display includes all bibliographic items published in the year indicated in the To year parameter, or before it.

    When preparing the Citations in WoS and Scopus report, the parameter From year will help you define the time from which the citation data has been of interest to you (irrespective of the cited articles publication year).

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  • To year more >>>


    This parameter helps you select bibliographic items up to a certain year of publication. Without this parameter, the display includes all bibliographic items published in the year indicated in the From year parameter, or after it.

    When preparing the Citations in WoS and Scopus report, the parameter To year will help you define the time up to which the citation data is of interest to you (irrespective of the cited articles publication year).

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  • Abstracts more >>>


    By using this parameter you can define whether you want abstracts to be displayed in the bibliography (provided that the bibliographic unit has an abstract) or not. You can choose one of the following:

    no Abstracts for the selected bibliographic units will not be displayed.
    English Only abstracts in English will be displayed.
    all All abstracts will be displayed.

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  • Bibliographic item format more >>>


    You can choose one of the following bibliographic item report formats:

    ISO ISO 690 (Documentation - Bibliographic References - Content, Form and Structure)

    IEEE form used in the IEEE (Institute of Electrical and Electronics Engineers, Inc.) publications

    ISBD (International Standard Bibliographic Description) - based on IFLA Standard

    ISBD (compressed form) ((International Standard Bibliographic Description) - based on IFLA Standard (compressed form)

    ISO (all authors) ISO 690 (Documentation - Bibliographic References - Content, Form and Structure) – with all secondary authors

    ISO (no. of authors) ISO 690 (Documentation - Bibliographic References - Content, Form and Structure) – with number of authors

    IEEE (no. of authors) form used in IEEE (Institute of Electrical and Electronics Engineers, Inc.) publications – with number of authors

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  • Sorting of bibliographic records more >>>


    You can choose one of the following options of sorting bibliographic records:

    Typology, year – descending, title Bibliographic units are sorted first by typology of documents/works; within each type, they are sorted by publication year from newest to oldest; within the same year, they are sorted by resource title (journal/proceedings/monograph title) and at the end, they are sorted by work title.

    Typology, year – ascending, title Bibliographic units are sorted first by typology of documents/works; within each type, they are sorted by publication year from oldest to newest; within the same year, they are sorted by resource title (journal/proceedings/monograph title) and at the end, they are sorted by work title.

    Typology, journal impact factor, year – descending, title Bibliographic units are sorted first by typology of documents/works; within each article type, they are sorted by impact factor from the JCR and SNIP databases from the highest to the lowest value (if the journal is in both databases, the highest value of the impact factor will be taken into account); within the impact factor, they are sorted by publication year from newest to oldest; within the same year, they are sorted by resource title (journal/ proceedings/monograph title) and at the end, they are sorted by work title.

    Typology, pure citations, year – descending, title Bibliographic units are sorted first by typology of documents/works; within each article type, they are sorted by the number of pure citations from the WoS/Scopus databases from highest to lowest (if citations of an individual article are both in WoS and Scopus, the higher number of pure citations is taken into account); within the impact factor, they are sorted by publication year from newest to oldest; within the same year, they are sorted by resource title (journal/proceedings/monograph title), and at the end, they are sorted by work title.

    Title Bibliographic units are sorted by work title.

    Type of authorship, title Bibliographic units are sorted by type of authorship (e.g. author, editor, translator, director, etc.) and within the type of authorship, they are sorted by work title.

    Type of material, title Bibliographic units are sorted by type of material (e.g. book, poetry, scientific monograph, etc.) and within the type of material, they are sorted by work title.

    Year – descending, title Bibliographic units are sorted by publication year from newest to oldest and within the same year, they are sorted by work title.

    Year – ascending, title Bibliographic units are sorted by publication year oldest to newest and within the same year, they are sorted by work title.

    Language, year – ascending, title Bibliographic units are sorted by language in which the work was published; within the same language, they are sorted by publication year from oldest to newest and within the same year, they are sorted by work title.

    For personal bibliographies via COBISS, the default values is year – ascending, title; for personal bibliographies via SICRIS, the default value is typology, year – descending, title.

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  • Display format more >>>


    You can choose one of the following report formats:

    HTML Use the HTML format (Hyper Text Markup Language) if you want to view the bibliography and print it via the web browser. In this format, you can also display the bibliography on your homepage.

    XML Structured report in the XML format (scheme: http://home.izum.si/cobiss/xml/bibliography.xsd, graphical description of the scheme: http://home.izum.si/cobiss/xml/Bibliography.html); it contains a set of bibliographic data, independent of the Bibliographic item format parameter.

    LaTeX Use this format when records are catalogued using the LaTeX commands (e.g. for mathematical formulas). Transfer the '.TEX' file, which you will receive by e-mail, to the environment with access to the LaTeX editor. To successfully display the file in LaTeX, you need additional COBISS.STY file that you download to your computer. If LaTeX commands are entered to the bibliographic record incorrectly, errors will occur in the bibliography record.

    Bibliography reports can be modified but all bibliographic units must keep their COBISS.SI-ID number.

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  • Link to JCR/SNIP and WoS/Scopus more >>>


    For bibliographic units that describe works published in journals with impact factor (IF – impact factor), links to the Journal Citation Reports (JCR) databases and to the Source Normalized Impact per Paper (SNIP) database will be displayed. Journal Citation Reports (JCR) is a factual database issued every year by Thomson Reuters from the USA. It contains records with impact factor data for the most important serials produced all over the world. This data has been available in the COBISS.SI system since 1994. The database is available to users in Slovenia only (.si computer domain names only). Source Normalized Impact per Paper (SNIP) is a database published twice a year by the Leiden University's Centre for Science & Technology Studies (CWTS) in cooperation with Elsevier. It includes records with citation impact data (impact factor data) of scientific publications covered by the Scopus database from 1999 onwards.

    Within COBISS.SI, The JCR and SNIP databases fall into two main groups: Science Edition (SE), which contains data from journals in the field of science and technology, and Social Science Edition (SSE), which contains data from journals in the field of sociology and humanities. Both are available in COBISS/OPAC via the link Impact factor for journals.

    As the data on journal impact factor is calculated on the basis of publications from previous years, the data for the current year can only be published subsequently. Data for the previous year is normally published in the summer months (e.g. in the summer of 2014, journal impact factor data for 2013 are published). The JCR database will be updated with the journal impact factor data only for the previous year (e.g. in 2014 for 2013), then it will be updated again at the end of the year when minor corrections (errata) will be published for the previously published year. The SNIP database will be updated with the journal impact factor for the previous year (e.g. in 2014 for 2013), and at the same time, data for the previous years will be updated. The database is updated again in the spring months when modifications for the previous years are published.

    In the bibliography report, under an individual article that was published in a journal that has an impact factor, a link to the journal in the JCR/SNIP databases will be displayed for the year when the article was published (e.g. in articles from 2010, a link to the journal in JCR/SNIP from 2010 will be displayed). There are two exceptions. The first exceptions are articles published this year or previous year when (until new data is acquired) a link to the last publication from the JCR/SNIP will be displayed (e.g. for articles from 2013 and 2014, until impact factor data for 2013 is obtained, a link to the journal in the JCR/SNIP databases from 2012 will be displayed; when the impact factor data for the year 2013 is obtained, articles from 2013 and 2014 will display a link to the journal in the JCR/SNIP databases from 2013). The second exceptions are articles published in the last two years before the journal was granted its first impact factor. If a journal received its first impact factor in 2010, a link to the journal in the JCR/SNIP databases for 2010 will be displayed also for articles published in 2008 and 2009.

    For bibliographic units for which it is established that their bibliographic records are in Web of Science (WoS) and/or Scopus, a link to the corresponding records in the WoS and Scopus databases and the number of citations from both databases will be displayed (Explanations regarding links to COBISS.SI – WoS and COBISS.SI – Scopus). A link to records in WoS or Scopus is active only if you have access permission, which is determined in consortium agreements.

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  • Altmetrics more >>>


    Altmetrics include the impact and reach of research on the Internet and anabled automated updating of new mentions and events. It includes data from social networks (Twitter, Facebook, Google+, etc.), blogs, public access documents, news portals, journals, reference tools (Mendeley, etc.) and other information resources, e. g. Wikipedia, Youtube, Reddit, etc.

    Altmetrics, as a non-traditional method of measuring impact, can supplement classical measuring methods, e.g. the number of citations and h-index. This method is not included in the automated evaluation of scientific research work.

    You can choose from the following options:

    no Altmetrics display is not active.
       
    Altmetric and PlumX   For bibliographic units with identifier DOI or ISBN, the open access visibility display provided by Altmetric and PlumX is active.
      Example:
       
     

       
    Altmetric and PlumX  
    (condensed)
    For bibliographic units with identifier DOI or ISBN, the open access visibility display in condensed form provided by Altmetric and PlumX is active.
      Example:
       
     

    Altmetric display is possible only in the HTML display format, in the ISO bibliographic unit format or IEEE.

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  • Send to email address more >>>


    Enter the email address at which you want to receive a bibliography (e.g. Firstname.Lastname@xxx.si).

    In order to receive the bibliography in the LaTeX format, the email address is mandatory.

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  • ISSN more >>>


    The display of bibliographic units from COBIB.SI for a particular serial publication is possible only on the basis of the international standard serial number (ISSN) that you have to enter in the appropriate checkbox (if, for example, you enter the number 0352-1982, which is the ISSN of the journal named Arhitektov bilten (Architect's Bulletin), the display will include all catalogued contributions from this journal).

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Preparation of Display

A click on the PREPARATION OF BIBLIOGRAPHY button activates the preparation of a bibliography display according to the given input parameters.

If the parameter Send to email address is empty, the bibliography will automatically be displayed at the web address. If the parameter Send to email address is specified, the bibliography will be sent to the indicated email address.

The preparation of the bibliography may take a while, depending on the number of bibliographic items included.

Selective Choice of Bibliographic Items

A standard display contains all bibliographic items of a researcher within a stated period. To include only certain bibliographic items, a click on the SELECTIVE CHOICE button displays a list of all types of documents/works, in which some types can be excluded from the list. You can exclude either only one type or a whole group. The selective choice is possible only if you select sorting by typology under the sorting of bibliographic records parameter.

You can further exclude individual bibliographic items by clicking on the ADDITIONAL EXCLUSION button. A list of all bibliographic items that match the input parameters and the choice by type are displayed. Each bibliographic item is identified by COBISS.SI-ID, title, year of publication and type of work. A click on COBISS.SI-ID activates the COBISS/OPAC link and provides a more detailed description of the item. For the purpose of more easily selecting bibliographic items, you can sort the list in ascending or descending order by COBISS.SI-ID, title, year of publication or type of work. You can exclude from the list certain bibliographic items you do not want to include in the display.

The preparation of the bibliography may take a while, depending on the number of bibliographic items included.

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Direct Links

To prepare a direct URL link to personal bibliographies, enter the following settings into the URL address.

You can enter several parameters at once. Mandatory parameters are: langbib with the eng value, and li with the en value.

(e.g. http://splet02.izum.si/cobiss/bibliography?code=05490&formatbib=2&langbib=eng&li=si)

You can also create a direct link to the page where you can select reports parameters for the purposes of the following reports:

Evaluating bibliographic indicators of research performance according to SRA methodology and Citing bibliographic records in COBIB.SI, linked to records in WoS and/or Scopus

You can create a direct link for researchers, research organisations, research groups, projects and programmes. Enter the relevant code from SICRIS (e.g. 5-digit researcher's code, 4-digit research organisation code, etc.) to the URL address after mstid. For projects and programmes, also enter the starting year of the project and/or programme after startyear.

Bibliographic performance indicators for the appointment to titles

You can create a direct link for researchers. Enter the relevant 5-digit researcher's code from SICRIS to the URL address after mstid, and unil (University of Ljubljana), unim (University of Maribor), unip (University of Primorska) or ulfe (University of Ljubljana, Faculty of Electrical Engineering) after stat.

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