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Frequently asked questions
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Frequently asked questions - COBISS

Questions

Sphere Key Question
General Shared database, local database What is a shared database and what a local database and how do I search them?
General Bibliographic data, holdings data What is bibliographic data and what holdings data?
COBISS+ Researchers' bibliographies, personal bibliographies How to fill in or modify data for personal bibliographies?
COBISS+ JCR - Impact factors Why is searching in the JCR – Impact factors database no longer possible?
COBISS+
Full-text articles
Researchers' bibliographies
Login in,
Internet Explorer and Mozilla Firefox settings
(proxy server)
While searching in COBISS+, a message appears indicating that there has been an error and a new login to COBISS is needed.
Full-text articles
Researchers' bibliographies
COBISS+
Internet Explorer and Mozilla Firefox settings
(proxy server)
Why I can't login to Web of Science?
Full-text articles Pdf files,
page control
What to do when PDF files with the page control option in ProQuest databases containing the full-text articles don't open?
Hardware Printers Which printers are supported by COBISS software?

Answers

Local databases are databases of individual libraries. Local databases are connected via the union bibliographic catalogue database COBIB.SI, which contains both bibliographic data and holdings data from all local databases.

The entry of data on bibliographic units takes place in libraries that are a part of the COBISS.SI system. When data is entered to the local database, the shared COBIB.SI database is updated simultaneously. Local databases represent individual units (i.e. catalogues of individual libraries) on their own, but are also parts of the shared database. For the same unit of material (item) one record is created in the local and the shared database, which is then accessible via the shared database to every library within the COBISS.SI system.

COBISS+ enables online access to local databases and COBIB. When you look for specific material, you can select COBIB.SI if you wish to search all Slovenian libraries simultaneously, or one of the local databases, if you wish to search the catalogue of a specific library (e.g. Public Library of Celje):

  • Searching in the COBIB.SI shared database:
    Once you select the result, the bibliographic data for the material will be displayed, followed by a list of libraries that have the selected material in their catalogue ( local database). The software also enables temporary log in to a local database, where you can see the number of items and whether the material is available or on loan (if the library has automated loan and uses COBISS/Loan software).
  • Searching in local databases:
    Once you select the result, the bibliographic data for the material will be displayed, followed by the holdings data (the number of items, whether the material is available or on loan (if the library has automated loan and uses COBISS/Loan software). The software also enables temporary log in to another local database, where the material is included, and you can see the holdings data for that material.

Bibliographic data is the basic data on the material, e.g. the author's name, the title of the book or the article, the year and place of publication, etc. Holdings data can be:

  • detailed
  • summary

Detailed holdings data is recorded in each library's local database, e.g. a book's call number, accession number, loan status, etc. The data can only be accessed when you are connected to the local database. Summary data is kept on the shared database level, based on the detailed holdings data from the local databases. An example would be the number of all copies, copies available for loan, copies on order, etc.

The software available on the Bibliographies website enables the creation of bibliographies for researchers and professionals who are registered with the Slovenian Research Agency (ARRS) as researchers and have their own researcher codes, if their bibliographic items are included in the COBISS.SI system. The bibliographic data is downloaded from the shared COBIB.SI database. An item from the COBIB.SI database can only be added to the personal bibliography correctly, if it contains the basic bibliographic data (author, title, year of publication, publisher, etc.), the corresponding code from the typology of documents/works, the researcher's code and come other data.

The data is entered to the shared bibliographic database by libraries or specialised information centers that are included in the COBISS.SI system and have qualified cataloguers.

As a general rule you can decide which library or specialised information centre will update and edit your personal bibliography. For researchers, this is usually the library at your institution of employment. If your institution does not have a library, you should pick a library that specialises in your subjects. They will provide you with detailed instructions for updating and maintaining your bibliography.

As a rule, all Slovenian users have access to the JCR – Impact factors a database. Access control is performed by means of checking the domain name, which must end with '.si'. The definition of "mirroring" between computers' IP addresses with the required domain name '.si' must be performed on the main domain name server (DNS). Some exceptions of domains that do not end with '.si' (e.g. siol.net, triera.net, etc.) are controlled separately.

If the following message is displayed: "The computer's IP address is invalid. Create a mirror domain for access. Find more information under FAQ covering JCR – client IP: user's IP address", this means that the domain name is not defined, and the mirror domain must be created.

If the following message is displayed: "Only Slovenian users can access the database. You can find more information under FAQ covering JCR or forward this screen capture and the IP address of your computer to the following e-mail address: podpora(at)izum.si – client IP: user's IP address", this means that the domain name does not end with .si or it is not listed among exceptions; for this reason, send the screen capture and the IP address of your computer to the e-mail address podpora@izum.si or call IZUM's Call Centre at +386 2 25 20 333.

You can check the state of your domain for your IP addresses.

You can check your IP address here.

To resolve this issue, you have to change the settings in your browser. Here is what you have to do:


  • If you use Microsoft Internet Explorer:

    1. Select Tools in the menu bar and then click Internet Options. A window will open containing different browser settings. Select the General tab and click the Settings button to configure your browser history. A new window will open, in which you select the option Every time I visit the webpage
    2. Select Tools in the menu bar and then click Internet Options. A window will open containing different browser settings. Select the Connections tab and click the LAN Settings button to configure your browser history. A new window will open, in which you turn off the option Use a proxy server for your LAN.

  • If you use Mozilla Firefox:

    Select Tools in the menu bar and then click Options. A window will open containing different browser settings. Select the Network tab and click the Settings button to configure the browser required for internet access. A new window will open, in which you select the first option (No proxy) to turn off the proxy server.

  • If you use Google Chrome:

    1. On the browser toolbar click the Chrome menu. Then click the Settings option. In the window that will open select the Show advanced settings option. Under the Privacy section select the Clear browsing data button; then select beginning of time from the drop-down list and click the Clear browsing data button.
    2. Uncheck the Predict network activities to improve page load performance checkbox.

The problem is caused by Arnes' (Academic and research network of Slovenia) proxy server, which can be defined in Microsoft Internet Explorer and Mozilla Firefox. A user, whose proxy server is defined in the browser, is visible with the following IP address: 193.2.1.88. This IP address is outside the range of IP addresses registered for the use of Web of Science databases.

To solve the problem, you can:

  • turn off the proxy server procedure or
  • change the settings so that the proxy server will not be used for certain addresses procedure

This problem usually occurs in Microsoft Internet Explorer and can be solved in different ways, depending on the version of the browser and Adobe Acrobat Reader for viewing PDF files. Try installing the latest version of Adobe Acrobat Reader. If the problem persists, you will have to install a later version of the browser and then re-install Adobe Acrobat Reader.

A list of printers supported by COBISS software can be found at: http://home.izum.si/cobiss/priporocena_oprema/tiskalniki.asp.